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Congressional Hispanic Caucus Institute
EVENTS DIRECTOR
Job Title: Events Director
Department: Strategic Communications and Events
Reports To: Vice President, Strategic Communications and Events
POSITION OVERVIEW:
The Events Director oversees the overall Events operations, including
the management of its budget, hiring and supervision of staff. Oversees
and directs the Hispanic Heritage Month (HHM), Public Policy Conference,
Gala, and all other related events. In addition, oversees and directs
regional activities, annual Fiesta de Golf Tournament, and all other
special event activities scheduled throughout the year. Director is
responsible for fundraising and sponsor relationships.
DUTIES AND RESPONSIBILITIES:
- Responsible for fundraising in coordination with the Vice President.
- Responsible for maintaining CHCI’s external relationships with CHCI’s
corporate partners, non-profit leaders, Congressional Members, and CHCI
Board members participating in CHCI’s events throughout the year.
- Responsible for researching, developing, contract negotiation,
planning and executing CHCI’s fundraising, and program activities which
include CHCI’s HHM events, annual golf tournament, and regional
activities through out the year as well as activities that come up as
assigned.
- Responsible for all required communications including website updates
both internally and externally working in coordination with the
Communications Department and the Executive Office.
- Coordinates with Communications Director the production of all event
programs, fundraising collateral and marketing related correspondence.
- Provides input for the department’s annual budget in coordination with
the Vice-President; monitors budget compliance and suggests revisions
when necessary.
- Manages the RFP process and selection of vendors.
- Supervises and manages the Event Manager; conducts periodic reviews
and recommends personnel actions to the Vice President.
- Responsible for streamlining and recommendation of new processes to
improve quality, cost reduction, and enhance on-time delivery.
- Performs other duties as assigned.
QUALIFICATIONS AND REQUIREMENTS:
Minimum Education:
- Bachelor’s degree required or equivalent professional experience
- Minimum of 10 years in event management
- Proficiency in Microsoft Office Suite, File Maker Pro, and/or other
event planning software.
- Bilingual (English- Spanish) preferred
CHCI is an equal opportunity employer and does not discriminate on
the basis of race, gender, ethnicity, marital status, sexual orientation
or any other legally protected status.
Please send resume and cover letter
and availability dates to:
Holley Waldron
Human Resources
hwaldron@chci.org
Congressional Hispanic Caucus Institute
911 2nd Street Washington N.E., DC 20002
Fax (202) 546-2143
EVENTS MANAGER
Job Title: Events Manager
Department: Strategic Communications and Events
Reports To: Events Director
POSITION OVERVIEW:
The Events Manager works closely with the Events Director to manage and
coordinate organization’s fundraising and program events, including:
Hispanic Heritage Month (HHM), Public Policy Conference, Gala, and all
other related events. In addition, manages regional activities, annual
Fiesta de Golf Tournament, and all other special event activities
scheduled throughout the year. Events Manager is also responsible for
managing corporate relations.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Responsible for solicitation of in-kind contributions both items and
services; fundraising activities to lower level sponsors.
- Manages all sponsorship agreements for specific events to ensure
satisfaction of partners; in coordination with Finance Department
maintains accurate donor records and proper invoicing.
- Manages site selection, contract negotiation and all logistical
requirements including but not limited to travel arrangements, menu
selection, collateral requirements, list of attendees/registrants,
revenue and income of all regional events and other as assigned.
- In coordination with Communications Department handles marketing for
event mailings.
- Manage and maintain a complete organizational schedule of events
including website updates to the schedule as required.
- In coordination with the Events Director, manages all logistical
aspects of key annual events including CHCI’s HHM events, annual golf
tournament, as well as additional activities assigned.
- Responsible for streamlining and recommendation of new processes to
improve quality, cost reduction, and enhance on-time delivery.
- Responsible for on-site trouble-shooting for major CHCI events.
- Other duties as assigned.
QUALIFICATIONS:
Minimum Education:
- Bachelor’s degree required or equivalent professional experience
- Minimum of 5 years in event management
- Proficiency in Microsoft Office Suite, File Maker Pro, and/or other
event planning software
- Bilingual (English- Spanish) preferred
CHCI is an equal opportunity employer and does not discriminate on
the basis of race, gender, ethnicity, marital status, sexual orientation
or any other legally protected status.
Please send resume and cover letter
and availability dates to:
Holley Waldron
Human Resources
hwaldron@chci.org
Congressional Hispanic Caucus Institute
911 2nd Street Washington N.E., DC 20002
Fax (202) 546-2143
HUMAN RESOURCES MANAGER
POSITION OVERVIEW:
The HR Manager is responsible for handling and overseeing a range of
administrative functions related to human resource management, employee
development.
PRIMARY DUTIES AND RESPONSIBILITIES:
DUTIES AND RESPONSIBILITIES:
Implement and maintain all of the following employee programs:
recruitment, employment processing, benefit enrollment, performance
reviews and employee recognition programs.
PAYROLL
- Handles all staff and programs participant payroll activities
and reports.
- Works with the payroll vendor to ensure the proper and timely
payment of personnel.
- Maintain employee and programs participant personnel files and
ensures files include all federal and local tax documentation
required.
- Maintain records of all employees’ vacation, sick and
compensatory time earned and taken.
POLICIES, PROCEDURES & ORGANIZATIONAL STRUCTURE
- Works with the COO & CFO to establish office policy and
procedures which are documented in the Employee Handbook.
- Periodically review policies and procedures to ensure accuracy
and compliance with federal standards. May work with legal counsel
to update policies when necessary.
- Prepares and maintains handbook on HR policies and procedures.
- Post federal and state employment laws in visible areas for the
employees and updates them yearly or when laws change.
- Rewrite job descriptions as necessary.
- Maintain company organization charts and employee directory.
BENEFITS AND COMPENSATION
- Works with COO & CFO to review and administer employees’
benefits including health, life insurance, STD/LTD insurance,
flexible spending accounts and 401K.
- Conduct annual benefit and salary surveys.
- Analyze compensation levels and annually make recommendations
based on performance review results.
RECRUITING
- Write and place job posting announcements.
- Conduct recruitment effort for all exempt and nonexempt
personnel, students, unpaid interns and temporary employees.
- Conduct new-employee orientations.
- Run background checks and verifies employment references for
potential new hires.
EMPLOYEE DEVELOPMENT
- Monitors performance evaluation program (three months, six
months and annual reviews).
- Periodically surveys employees and Department heads about
training needs, organization’s culture and management relations.
- Reports survey’s finding to COO.
- Coordinates trainings based on jobs’ incumbent developmental
goals and needs.
EMPLOYEE RELATIONS AND ADMINISTRATION
- Establishes and maintains department records and reports.
- Conducts employee relations counseling, and exit interviews.
- Evaluates reports, decisions, and results of department in
relation to established goals.
- Recommends new approaches, policies, and procedures to effect
continual improvements in efficiency of department and services
performed.
- As needed, under guidance from COO & CFO, reports to Board and
HR Committee.
BUILDING
- Monitors card keys access to the building.
- Performs other incidental and related duties as required and
assigned.
EDUCATION AND WORK EXPERIENCE:
Minimum Education:
- Bachelor’s degree with a background in Human Resources.
- At least 5 years of experience in the HR field.
- Strong knowledge of Microsoft Office Suite software (Word,
Excel, PowerPoint, Outlook).
- Bilingual – English / Spanish required.
- Professional in Human Resources (PHR) certification preferred.
Analytical/Interpersonal Skills:
- Excellent logistical and organizational skills required.
- Good verbal and written communication skills.
- Strong team player; works well under pressure handling multiple
tasks at one time
- Must be able to maintain the highest level of confidentiality.
Ability to handle sensitive material concerning the organization and the finance's role within
the organization.
- Must be able to handle multiple tasks simultaneously.
- Must be a self-starter and independent-minded who understands
the need for detail.
- Must be creative and flexible in order to respond quickly and
positively to shifting demands and opportunities.
- Must be flexible with time both during and after work hours.
- Must be committed and determined.
Physical Demands:
- Work performed in an office environment.
- Required to sit for long periods of time.
- Infrequent light physical effort required.
- Ability to work effectively using program management and other
tools on a personal computer for long periods of time.
- Infrequent travel to events out of town.
DISCLAIMER
The preceding job description has been designed to indicate the general
nature and level of work performed by employees within this
classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties,
responsibilities, and qualifications required of employees assigned to
this job.
CHCI is an equal opportunity employer and does not discriminate on
the basis of race, gender, ethnicity, marital status, sexual orientation
or any other legally protected status.
Please send resume and cover letter indicating department preferences
and availability dates to:
Carmen Joge
Chief Operating Officer
cjoge@chci.org
Congressional Hispanic Caucus Institute
911 2nd Street, N.E.
Washington, DC 20002
Fax (202) 546-2143
Internships Opportunities
About CHCI
The Congressional Hispanic Caucus Institute (CHCI) is a national
non-profit and non-partisan Hispanic educational organization whose
mission is to develop the next generation of Latino Leaders. CHCI seeks
to accomplish its mission by offering educational and leadership
development programs, services, and activities that promote the growth
of participants as effective professionals and strong leaders. Our
programs are designed to increase the participation of young Hispanics
in both public and private sectors. Our vision is an educated and
civically active Latino community who participates at the local, state,
and federal policy decision-making levels.
Internship Descriptions
Intern - Office of the President & CEO
Help manage correspondence, scheduling and travel arrangements as well
as managing administrative support as needed. Excellent communication
and organizational skills are necessary; interaction with corporate
executives, Members of Congress, their support staff, and various
high-level government officials. The position will also produce various
reports, meeting content materials, and provide logistical and
administrative support to fundraising efforts.
Intern - Office of the Chief Operating Officer
Provide support on matters related to resource development, strategic
planning and board governance. The position will also provide support
for programmatic related functions.
Intern - Strategic Alliances and Events Department
Provide logistical support during CHCI’s annual events such as the
Public Policy Conference, Reyes of Comedy Night, and Gala. The CHCI Gala
is the largest Annual Latino Event in Washington, D.C., therefore great
attention to detail and excellent organizational and time management
skills are required. Help create themes for events, design stages and
floor plans, and draft event programs. Help confirm talent for keynote
speakers, Gala award recipients, and Comedy night performers. Provide
support with Regional fundraising events throughout the U.S. and make
travel arrangements for invitees.
Intern - Human Resources Department
Provide support to the HR Manager. Help set up new HR information
systems and update personnel files. Provide support with the
restructuring process and rewrite job descriptions, employee handbook,
and benefit orientation packets. Provide support with payroll and
Benefit Administration. Help with employee survey and benchmarking
process.
Intern - Communications and Marketing Department
Help draft, pitch and edit Press Releases and Media Advisories for
CHCI programs, and events. Draft articles for CHCI Newsletter and other
marketing collateral, as needed. Compose and maintain press lists and
provide support for media at events as assigned. Edit new and existing
marketing collateral for sponsorship and program outreach. Organize
press packets for events. Help maintain CHCI’s Web site. Prepare and
distribute daily clips for CHCI staff on Hispanic education, statistics,
sponsors, competitors and other relevant topics. Catalog all media
coverage.
Requirements
- College Graduated or pursuing a college degree.
- Strong computer literacy is necessary
- Work a minimum of 30hrs/week
- Must multi-task and work well under pressure
- Excellent logistical and organizational skills required
- Excellent verbal and written communication skills
- A professional appearance and telephone manner is essential.
- Strong team player; works well under pressure
- Must be a self-starter and independent, who understands the need
for detail
- Must be creative and flexible in order to respond quickly and
positively to shifting demands and opportunities.
- Need to be independent and a self-starter Bilingual skills
(Spanish-English) a plus
- If participating in a school internship program, requirements
for that program must be submitted
- Make a final presentation of your choice on how your newfound
skills will help your career and personal goals
- Commitment to helping Hispanic youth, their parents, and
educational personnel
Perks
The Congressional Hispanic Caucus Institute has a separate Public Policy
Fellowship Program that runs from September through May and a Summer
Internship Program from June through August. These are
nationally-recognized programs offered to the best and brightest Latino
youth from around the country. Interns at CHCI get to participate in
some of the Fellowship and Internship Program seminars and activities.
Seminar topics include Communicating with the Media, Public
Communication, Strategic Negotiations and Coalition Building,
Challenging Stereotypes, Time and Stress Management, Financial Planning,
Running for Office and Winning, Beyond Networking, Campaign Training,
Tri-Caucus Orientation, The Built Environment and its Impact on Public
Health, U.S. Immigration Policy: Prospects for the Future, Hispanic
Opportunities in Federal Government, Advocacy, Lobbying and the Media in
your Issue Campaign, New Generation of State Leaders in Maryland, among
others.
You can find more information about CHCI at
www.chci.org.
All internship positions are unpaid, however a stipend for
transportation will be granted.
CHCI is an equal opportunity employer and does not discriminate on
the basis of race, gender, ethnicity, marital status, sexual orientation
or any other legally protected status.
Please send resume and cover letter indicating department preferences
and availability dates to:
Holley Waldron
Human Resources
hwaldron@chci.org
Congressional Hispanic Caucus Institute
911 2nd Street Washington N.E., DC 20002
Fax (202) 546-2143
DISCLAIMER
The preceding job description has been designed to indicate the general
nature and level of work performed by employees within this
classification. It is not designed to contain or be interpreted as a
comprehensive inventory of all duties, responsibilities, and
qualifications required of employees assigned to this job.
CHCI is an equal opportunity employer and does not discriminate on the
basis of race, gender, ethnicity, marital status, sexual orientation or
any other legally protected status.
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